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Curriculog

When you submit a Curriculog form, it will go through a customized, automated workflow based on your division/department. You do not need to get email approvals from anyone 鈥� just submit your form.

If there is a change to the department chairperson, even temporarily, let the Registrar鈥檚 Office know as soon as possible so that we can make that change to our workflow process.

As published in the Faculty Handbook, standard Curriculog forms must be submitted by November 1 for approval for the next academic year. See below for more information.

How Curriculog works

Curriculog feeds directly into Acalog, our catalog management system, and follows a workflow that enables users to track changes efficiently and consistently. All changes to courses, programs and catalog information must go through these forms. The Registrar鈥檚 Office will no longer send departments catalog content for review, or accept emailed changes.

All text that you submit that is approved (e.g., course descriptions) will be listed, verbatim, in next year鈥檚 catalog. Please check for formatting and typos before you submit.

Course requirements for programs may be slightly reformatted by the Registrar鈥檚 Office to fit within the standards of the catalog.

Form types

There are several types of Curriculog forms and all of them fall under either 鈥渟tandard form鈥� or 鈥渟hort form鈥� depending on whether the change will affect learning outcomes.

Changes that will affect learning outcomes must be submitted using the standard forms, and will go through the full approval process: department chairperson, divisional dean, Registrar, Curriculum Committee, and Academic Affairs. If the change affects the teacher education program or you are requesting an Anchor Plan attribute, it will go to those individuals as well.

Changes that do not affect learning outcomes are considered small and can be submitted using the short forms. These forms streamline the approval process, allowing for quicker updates to the catalog. They will be reviewed and approved by the department chairperson, divisional dean, and Registrar before being added to the catalog.

STANDARD COURSE FORMS

Available until November 1, for changes that will be made effective the following academic year. For creating, changing or deleting (removing) a single course.

If your new, changed or deleted course will affect the requirements of a major, minor or concentration (even just electives), then you must also submit a program change form. One program change form must be submitted for each changing major, minor or concentration.

• Course New Form
• Course Change Form
• Course Delete Form

STANDARD PROGRAM FORMS

Available until November 1, for changes that will be made effective the following academic year. For creating, changing or deleting (removing) a major, minor or concentration.

• Program New Form
• Program Change Form
• Program Delete Form

SHORT FORMS

Available until January 31, for changes that will be made effective the following academic year. These forms are for small changes that do not affect learning outcomes 鈥� see below for more details.

• Small Course Changes Form
• Small Program (Major/Minor) Elective Courses
• Small Program (Major/Minor) Description Change Form
• Department Description Change Form

The following changes are considered small:

• Course title change
• Course description change
• Course prerequisites, corequisites, and other registration restrictions
• Course terms offered
• Course repeatable status and limit
• Course subject subcategory
• Changes to a group of electives in a major, minor or concentration that do not affect learning outcomes or required credits
• Program description (the text that appears in the catalog at the top of the major/minor requirements pages)
• Department description (the text that appears on your department page in the catalog)

Submitting a form

1. Log into Curriculog using your 1Hope single sign-on.
2. In the My Proposal or All Proposals tab, select 鈥淣ew Proposal.鈥�
3. Find the correct form for the type of change that you want to make. More information about the form types is listed in the 鈥淔orm Types鈥� accordion above. Note that some forms may not be available during certain times of the year.
4. Click the check mark to the right of the form to start your proposal. The form may ask you which course or program you are making changes to.
5. Complete all the form questions. Make sure to run the Impact Report and paste it into the form, if your form requests it. The Impact Report checks for all courses and programs that are secondary to/associated with the course or program that you are changing. These secondary/associated courses or programs may require additional Curriculog forms, depending on the kind of change you are making.
6. When you're done with the form, select Validate and Launch Proposal. This will make your proposal viewable to all Curriculog users. If you want to continue working on your proposal later, select Save All Changes.

After you launch your proposal, it will automatically go to the next approver, then the next approver, and so on. Each approver will be notified via email when it is their turn. You can check the status of your proposal anytime in Curriculog in the My Proposals tab.

Curriculog workflow

Each proposal has circles underneath the proposal name to indicate which step it is in the workflow. A green thumbs-up means that an approver has approved the proposal for that step. A red thumbs-down means the proposal has been rejected for that step. When a proposal is rejected, it is not deleted; it goes back to the originator. The originator can edit the proposal if they choose, and send it back through the workflow.

At the end of the Curriculog cycle, the Registrar鈥檚 Office will make a copy of any proposals that were not completed, save it, and delete the original proposal. Rejected or incomplete proposals can be launched again the following year, but you will need to create an entirely new proposal.

CURRICULOG TABS

There are several tabs on your dashboard in Curriculog:

• My Tasks: When it is your turn to approve a proposal, it will appear here.
• My Proposals: This is where you can view proposals that you have created and/or launched.
• Watch List: You can flag a proposal (鈥淲atch Proposal鈥�) to keep track of it. Flagged proposals will appear here.
• All Proposals: A list of all proposals that have been launched in Curriculog. If a proposal has been completed (meaning, it has been fully processed by the Registrar鈥檚 Office), it will not appear here automatically. You can find it by using the Advanced Filter, and checking the 鈥楥ompleted鈥� box under Proposal Status.

Timeline

September

Curriculum Committee begins meeting and reviewing Curriculog submissions.

NOVEMBER 1

Standard form proposals are due, per the Faculty Handbook.

NOVEMBER 15

Deadline for secondary/associated proposals to be submitted. These are programs/courses that are affected by a change made by another proposal.

NOVEMBER 2鈥擩ANUARY 31

Only small changes are allowed, and must be submitted using the short forms.

MARCH

Curriculum Committee completes review of Curriculog submissions that were received by November 1.

FEBRUARY 1鈥擬ARCH 14

Curriculog closed to all changes while updates are made to Banner and the catalog.

MARCH 15

Curriculog opens for the next catalog cycle.

JULY 1

College catalog published.

AUGUST 1

College catalog locked.